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Mentorship Rules & Regulations

Criteria B.S.S. M.S.S. Ed.D.
Semester Hours Completed (incl. core) All core, required, and elective courses 12 15
GPA 2.0 3.0 3.0
Contact Hours 400 450 300
The Minimum Requirements for a Mentor Bachelor’s + 5 years* Master’s + 5 years* Doctoral + 5 years*
Time Frame for Mentorship 1 year 1 year 1 year

* in sports-related administrative/supervisory capacity

Prerequisites for the Mentorship

  • Request For Mentorship form from the Mentorship Handbook (Appendix C)
  • Mentorship Site Information form from the Mentorship Handbook. (Appendix D)
  • A copy of mentor’s highest earned diploma or transcript.**
  • A copy of mentor's resume or curriculum vita.
  • Mentorship Learning Objectives and Duties (which student and proposed mentor put together). Student must have a minimum of six and mentor must initial each one. Student can have as many as he/she feels can be accomplished, and they must be formatted like the example in the handbook. Learning Objectives should encompass a task from each course in the student’s Program of Study, if possible.
  • Student submits the documents mentioned above.
  • If mentor meets criteria, mentorship advisor is assigned to review Learning Objectives.
  • Student’s file is submitted to Dean for Academic Affairs for approval.
  • Once approved, student is emailed a three-party contract via student’s USSA email account. Students must have a ussa.edu email account and be able to access it. All correspondence regarding the mentorship will be sent to the ussa.edu email address only.
  • Contract must be signed by student & mentor in the presence of a Notary and faxed or mailed back to the Mentorship Office.
  • Contract will be signed by student’s Mentorship Advisor and the Dean for Academic Affairs in the presence of a Notary.
  • Student will be notified that he/she can now register online & pay mentorship fees. Student has 30 days from execution of contract during which to register.
  • Once officially registered, student then starts accruing hours.

** If mentor does not have the required degree, but has enough experience, student can try obtaining approval by submitting a Request for Exception, providing justification for his/her selection of mentor.

Guidelines for Writing Learning Objectives:

  • Learning Objectives should be formatted as in the Mentorship Handbook, i.e. each objective should list the objective, measurement tool, and expected outcome.
  • Learning Objectives must be written in an active tense as opposed to a passive tense, i.e., performing a tangible task instead of an intangible or immeasurable task.
  • There is a minimum requirement of six Learning Objectives.
  • Ideally, (but this is not always possible) the Learning Objectives should encompass a task from each course in the student’s program of study.